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Re: Federal Transit Administration 2015 Triennial Review Supplemental Summary <br /> Date: May 20, 2015 <br /> Page 2 of 5 <br /> Division) and has added five positions since 2013. <br /> • Prior to 2012, there were no formal procedures and/or comprehensive project <br /> management guidance for staff. As of December 2014, NCTD has developed <br /> procedures and will finalize a comprehensive project management manual by the <br /> end of 2015. <br /> Following is a summary of the deficiencies and corrective actions provided to NCTD in the <br /> technical capacity area, and the corresponding NCTD response: <br /> 1. Deficiency D-68, Progress reports lack required information <br /> a. Corrective Action 1 —Submit to the FTA regional office procedures for <br /> ensuring that all information required by FTA Circular 5010.1 D is included <br /> in future reports. <br /> i. DUE—April 30, 2015. <br /> ii. RESPONSE— NCTD revised Administrative Policy and Procedure <br /> F-5042: Grants Reporting-Federal Transit Administration to <br /> demonstrate how NCTD ensures all information required by FTA <br /> Circular 5010.1 D is included in the reporting process. NCTD <br /> provided procedure F-5042 to the FTA on Thursday, April 30, 2015. <br /> iii. STATUS—Accepted by FTA and closed on April 30, 2015. <br /> b. Corrective Action 2 —Submit MPRs [Milestone Progress Reports] that <br /> include all missing information to the FTA grant award and management <br /> system. <br /> i. DUE—July 30, 2015. <br /> ii. RESPONSE— Per the narrative provided in the FY 2015 Triennial <br /> Review Report (page 12), NCTD is working with the FTA on <br /> enhancing the MPRs to provide "missing information" for the <br /> following twelve (12) grants: CA-03-0621, CA-03-0728, CA-04- <br /> 0015, CA-04-0188, CA-04-0216, CA-05-0202, CA-05-0230, CA-37- <br /> X078, CA-54-0012, CA-57-X059, CA-90-Y345, and CA-90-Y467. <br /> iii. STATUS—The MPRs for these grants will be revised to reflect the <br /> missing information and submitted in TEAM with the next quarterly <br /> reporting process by July 30, 2015. <br /> 2. Deficiency D-79, Inactive grants/Untimely grant closeouts <br /> a. Corrective Action 3 —Submit to the FTA regional office procedures for <br /> spending older funds first, reprogramming unused project funds to active <br /> projects and closing inactive projects. <br /> i. DUE—April 30, 2015. <br /> ii. RESPONSE— NCTD revised Administrative Policy and Procedure <br /> F-5045: Grants Modifications-Federal Transit Administration to <br /> demonstrate NCTD's procedures for spending older funds first, <br /> reprogramming unused project funds to active projects, and closing <br /> inactive projects. NCTD provided procedure F-5042 to the FTA on <br /> Thursday, April 30, 2015. <br /> iii. STATUS—Accepted by FTA and closed on April 30, 2015. <br /> b. Corrective Action 4—Work with FTA regional office to deobligate funds and <br /> close grants where small amounts of funds remain. <br />